60-minute Quickstart

This linear path takes you from a brand-new tenant to a system ready to enroll students. One hour, 8 steps, a checkpoint at every milestone. By the end you'll know exactly where your setup stands.

For vocabulary and concepts, keep Core concepts open in another tab and check it whenever a term blocks you.

Before you start

You'll need:

• your tenant URL (https://your-school.klassci.com)
• your super-administrator credentials (received by email)
• the list of your filières and study levels
• the tuition-fee grid (or at least the enrollment fees)
• the email addresses of your administrative and teaching staff
• 60 uninterrupted minutes

Step 1 — Create the academic year (5 min)

Sidebar → Filières & Classes → Années universitaires → + Nouvelle année universitaire button.

1. Fill in Nom (2025-2026), Date de rentrée, and Date de fin.
2. Leave Année universitaire active on. Click Enregistrer.
3. Back on the list, click the yellow circle with a check on the year's row to mark it as current.

Full walkthrough, screenshots and edge cases →

Step 2 — Create the filières (10 min)

Sidebar → Filières & Classes → Filières → + Nouvelle Filière button.

For each filière in your offer:

1. Nom (BATIMENT, INFORMATIQUE, Communication & Marketing…) and short Code (BTP, INFO, BH123).
2. Leave Filière active on.
3. Click Créer la filière.

If a filière starts with a tronc commun before specialisation, see the dedicated subsection in the full guide.

Full walkthrough →

Step 3 — Create the study levels (5 min)

Sidebar → Filières & Classes → Niveaux d'études → + Nouveau Niveau button.

For each level (BTS1, BTS2, L1, L2, M1…):

1. Nom (BTS Première Année), Code (BTS1).
2. Type de formation (BTS, Licence, Master, Doctorat) — this is what determines whether the level follows the BTS system or LMD.
3. Année d'étude (1st, 2nd, etc.) → Créer le niveau.

Full walkthrough →

Step 4 — Create the classes (10 min)

Sidebar → Filières & Classes → Classes → + Nouvelle classe button.

For every filière × niveau combination that will host students at the start of the year:

1. Nom de la classe (1ère année BTS Génie Civil), Code (1BTS-GC-BAT).
2. Pick Filière, Niveau d'études, and Année universitaire.
3. Set the Capacité maximale (default 30) → Enregistrer la classe.

The BTS/LMD academic system is auto-derived from the level (Licence/Master/Doctorat → LMD; otherwise BTS).

Full walkthrough →

Step 5 — Configure the courses (10 min)

For BTS levels

Sidebar → ENSEIGNEMENT → Matières → + Nouvelle matière button.

1. Nom complet (Mathématiques appliquées), Type de formation (Formation générale by default).
2. In the Liaisons Filières & Niveaux column on the right, tick each level where the course is taught. The Tout sélectionner button on a card ticks every level of that filière at once.
3. Click Enregistrer la matière.

For LMD levels

Sidebar → SYSTÈME LMD → Unités d'Enseignement → + Nouvelle UE (fill name, code, ECTS credits, type) → on the UE row, click to add each ECUE → then click to attach the UE to a parcours.

BTS walkthrough → · LMD UE/ECUE →

Step 6 — Configure fees (10 min)

Sidebar → GESTION FINANCIÈRE → Comptabilité → Gestion des Frais → + Nouvelle catégorie button.

Create at least two mandatory categories:

1. Frais d'inscription (code INSCRIPTION, default amount, Frais obligatoire ticked).
2. Frais de scolarité (code SCOLARITE, default amount, mandatory).

Then Configuration par Classe in the header → click Configurer les Frais on each unconfigured class → enter the 3 MESRS amounts (AFFECTÉS / RÉAFFECTÉS / NON AFFECTÉS).

Fees & Accounting module — full reference →

Step 7 — Create staff accounts (5 min)

Sidebar → Personnel → Vue unifiée → + Nouveau personnel button.

For each staff member:

1. Fill in last name, first name, email.
2. Pick the role (secretaire, enseignant, comptable, caissier, coordinateur, service_technique).
3. Submit. KLASSCI generates a username in firstname.lastname format and a secure initial password, then sends an activation email.

Full walkthrough →

Step 8 — Validate and launch (5 min)

Before sharing the URL with students, run an end-to-end test:

1. Étudiants → Nouvel étudiant → create a test student, enroll them in a class.
2. Open their financial standing: the class's mandatory fees should be ready to charge.
3. Sign in with a test faculty account and verify grade entry works in their class.
4. Check the sidebar shows every expected module for each role.

You're ready

At this point your tenant is operational. What you can attack next:

• Day-to-day registrar work — Registrar — managing enrollments (full pre-enrollment to validation workflow).
• Day-to-day bursar work — Bursar — operations (record a payment, validate, view financial standing, track enrollments awaiting payment).
• Fees reference — Fees & Accounting module if you want to dig into MESRS, optional services, and assignments.

For an urgent question, email contact@klassci.com — reply within 24 working hours.