Welcome to KLASSCI

What is KLASSCI

KLASSCI is a school management platform built for higher-education institutions in Africa: universities, grandes écoles, BTS institutes, professional licences. One tool that replaces the Excel files, the grade books, the noticeboards, and the aging Access databases.

The platform covers the full student life cycle, from pre-enrollment to graduation:

• enrollments and re-enrollments, with a validation workflow and payment tracking
• class schedules, course sessions, and faculty sign-in
• student attendance, sign-in codes, attendance reports
• grade entry, automatic average calculation, report-card generation
• accounting: fees, payments, reminders, financial dashboards
• a full LMD system (UE, ECUE, ECTS credits, parcours) running alongside the BTS track
• communication: announcements, messages, notifications

Each school gets its own isolated database. Your data is never shared with another institution.

Who it's for

KLASSCI is built for the following profiles:

Roles use granular permissions managed through Spatie Permission. A super-administrator can enable or disable whole modules (LMD, accounting, communication, and so on) depending on the institution's plan.

Essential vocabulary

A few terms you'll see often, in the platform and throughout this documentation:

• Filière (academic track / programme) — the field of study (e.g., Civil Engineering, Building, Business IT).
• Niveau d'étude (study level / year level) — the year in the cursus (BTS1, BTS2, L1, L2, L3, M1, M2). Each level belongs to a cycle (BTS, Licence, Master).
• Class — the operational unit that groups students for a given academic year. Always tied to a filière + a study level.
• Academic year — the academic period (e.g., 2025-2026). Only one is flagged as "current" at a time.
• Enrollment — the link between a student and a class for an academic year. Has a status (active / cancelled) and a workflow_step (pre_inscrit, etudiant_cree, etc.).
• Course — the unit of instruction grades are attached to. In LMD, a course is an ECUE linked to a UE (Unité d'Enseignement) carrying ECTS credits.
• Assessment — the type of evaluation (homework, midterm, final exam, project) configured for a course.
• Grade — a student's mark on a given assessment.
• Report card — the synthesis of a student's results for a period (semester or year).
• Tronc commun (common core) — a two-step enrollment pattern: common core in S1, then specialisation in S2 (or the other way around, depending on the filière).

First steps after your account is created

Once the KLASSCI team has provisioned your institution, you'll receive your super-administrator credentials. Here's the recommended order:

1. Check the current academic year under Paramètres → Configuration → Année universitaire. If none exists, create it and set is_current = true.
2. Configure your filières (Académique → Filières), then your study levels (Académique → Niveaux).
3. Create the classes for the current year (Académique → Classes). Each class is the intersection of a filière + a level for a given year.
4. Define your courses (Académique → Matières). For LMD, create the UE first, then the ECUE attached to them.
5. Set up tuition fees (Comptabilité → Frais → Configurer). Define categories (enrollment, tuition, exams...) and amounts per filière + level.
6. Import or create staff accounts (Personnel). Each member gets their credentials by email. Passwords are valid 6 months and expire with a 1-month advance warning.
7. Start enrolling students (Étudiants → Inscriptions → Nouvelle inscription).

The Super-administrator — initial setup guide walks through every step with the matching screens.

Logging in and environments

KLASSCI runs in any modern browser (Chrome, Firefox, Safari, Edge). No local install, no extension to download.

Each institution gets a dedicated URL like https://your-school.klassci.com. On mobile, the interface is fully responsive: faculty can enter grades from their phone without a dedicated native app.

Data security

KLASSCI applies several layers of protection:

• Tenant isolation — each school has its own MySQL database, hosted separately.
• HTTPS everywhere — every request is encrypted (TLS 1.3 on klassci.com domains).
• Role-based permissions — a bursar doesn't see grades, a faculty member doesn't see accounting.
• IDOR audit — systematic protection against direct unauthorized access (Laravel Policy on sensitive resources).
• Rate limiting — money-related and authentication routes are throttled to block brute-force attacks.
• Backups — automated daily backups, retained for 30 days.

What's next

Pick the guide that matches your role:

• Super-administrator — initial setup if you're configuring your institution for the first time
• Registrar — managing enrollments if you handle student records day to day

Module-specific guides (LMD, schedules, grades, accounting, attendance) are being written and will roll out over the coming weeks. For any question or a demo request, write to contact@klassci.com.